Communication to Suppliers

One of the daily challenges that 360 BIM sets for itself is the continuous improvement of its ability to provide its clients with better service and attention.

To achieve this goal, 360 BIM has implemented an internal Management System based on the UNE-EN-ISO 9001:2015 Standard.

One of the requirements established by the Management System is the need to evaluate and select suppliers, maintainers, and subcontractors based on their ability to fulfill the commitments they establish with 360 BIM.

In accordance with this, we inform you about our continuous evaluation and approval system for suppliers, as well as the general and specific requirements for providing your service:

INITIAL EVALUATION OF SUPPLIERS, MAINTAINERS, AND SUBCONTRACTORS

  • Certification/Accreditation: Suppliers whose product or Management System is certified by an accredited certification body will be positively valued. Similarly, suppliers are evaluated based on their accreditations/qualifications that enable them to carry out their work.

  • Trial: New suppliers will undergo a trial period in which an initial order will be placed. Once this period has passed, an analysis will be conducted to determine their suitability to become a 360 BIM supplier. If approved, they will be added to the historical database.

  • Strategic: Suppliers with whom the organization strategically establishes operational, image, and positioning relationships.

  • Competence: This applies especially to personnel and subcontracted companies that meet 360 BIM’s requirements regarding competencies, experience, and any other specific requirements.

  • Exclusivity: Suppliers who are the only providers of a specific service or product, with no alternative options available.

  • Historical: Suppliers who have collaborated with 360 BIM for at least two years, which provides reliability and consolidates the quality of their services and their commitment to information security.

  • Agility: Suppliers are evaluated based on their efficiency in delivering the requested service or product.

CONTINUOUS EVALUATION OF SUPPLIERS, MAINTAINERS, AND SUBCONTRACTORS

After the initial evaluation, 360 BIM re-evaluates its suppliers annually based on incidents and non-conformities associated with each supplier/subcontractor.

Additionally, in compliance with reference standards, and as a supplier, maintainer, or subcontractor of our company, we inform you of the minimum applicable requirements regarding the provision of your service.

GENERAL REQUIREMENTS FOR SERVICE PROVISION

  • The supplier commits to ensuring compliance with the requirements specified in the purchase order or external work order.

  • The supplier must always comply with the applicable legislation for the service provided (authorizations or registrations as an authorized entity, technical inspections, etc.).

  • The supplier must implement the necessary preventive measures to avoid hazardous or emergency situations during the assigned work and must train and inform its personnel accordingly.

  • The supplier must comply with the internal procedures communicated regarding the company’s Management System.

  • If waste removal is required during the work, it must be collected in suitable containers according to the amount to be disposed of. The service provider must handle waste management and provide evidence of its delivery to an authorized destination.

  • Any detected risk/emergency situation must be immediately reported to a company representative or the assigned contact person.

REQUIRED EVIDENCE:

  • Subcontractors: Before beginning service provision, our company’s System Manager will indicate the required documentation for submission or updating, depending on the work to be performed.

  • Supply Providers: Technical product sheets, CE marking, warranty certificates, and certification according to UNE-EN-ISO 9001:2015 or other applicable standards.

  • Hardware and Maintenance Providers: Information on company backups, risk information for the company, and certification according to UNE-EN-ISO 9001:2015 or other applicable standards.

  • Other types of providers (external prevention services, management consultancies, advisory services, etc.): Provide relevant evidence related to their activity and certification according to UNE-EN-ISO 9001:2015, if applicable.